The Accounts Payable is responsible for processing of claims submitted by County departments and special districts as well as all County disbursements. The unit audits and processes all legal and valid claims; monitors activity of County issued credit cards and ensures program compliance with periodic reviews of department records; and reconciles and prepares mandated reports related to its activities.
- Audits vendor claims submitted by County departments
- Reviews and processes payment requests submitted by Special Districts
- Audits employee travel/mileage claims
- Issues approximately 63,000 warrants (checks) annually
- Recently began issuing e-payment advice notices, with a current average of 100 monthly
- Maintains authorized vendor files
- Reports State sales & use tax
- Maintains and reports information for IRS 1099 and EDD reporting for vendors
Unclaimed money consists of Butte County warrants that have been issued and mailed, but which remain un-cashed twelve months after their issue date. Warrants for welfare payments, child support, and employee payroll have been excluded from the list per privacy regulations. County warrants that are lost or stale dated can be reissued up to three years from the original issue date with special processing.
If you have determined that the County may have funds belonging to you or your business, you can file a claim with the County for the funds.